Facilities Manager job description
Job title: Facilities Manager
Reports to: Director
Hours: 20 hours per week (0.53 FTE)
Salary: c.£25,000 p.a. pro rata
Application is by form only (no CVs). Application forms can be found at the end of this page.
Housed in a listed, landmark building, the Holburne Museum is one of the UK’s most respected regional art museums. Established as Bath’s first public art gallery in 1882, with a unique collection of over 9,000 works of fine and applied art, we seek to bring the best art of all periods to Bath through quality exhibitions and an extensive outreach programme delivered by a small, ambitious team. In 2019 we agreed a new Vision to make the Holburne a place that uses art and the Museum’s setting to create an open, welcoming, inspiring, and empowering space for everyone.
The postholder will be responsible for ensuring the security of the Museum building and its site, will develop and implement Health & Safety procedures and policies and will manage the Museum’s upkeep and maintenance.
Security and Health and Safety:
⦁ To ensure the security of the building and its contents.
⦁ To instigate, implement and manage procedures for the security of the Museum building and site.
⦁ To manage the service contracts of intruder and fire alarm systems and CCTV equipment.
⦁ As the designated competent person ensure that relevant Health & Safety legislation and practices are continually observed and maintained.
⦁ To develop and implement policies and procedures concerning Security, Health and Safety (including risk management and emergency planning).
⦁ To manage the provision of Fire Safety equipment and scheduling of fire drills.
⦁ To be available out of Museum opening hours for emergency contact and emergency key holder responsibilities.
Building Maintenance and Management:
⦁ To ensure that the building, grounds, and facilities are maintained to a high standard.
⦁ To ensure that appropriate environmental conditions are maintained for the long-term preservation of the collections, the comfort of visitors and staff, and to meet the requirements of lenders of works of art.
⦁ To manage a range of service contracts relating to the management of the building.
⦁ To ensure that the Museum’s building and grounds are cleaned to agreed standards and specifications
⦁ To conduct regular inspections of the building, grounds, furniture, and fittings (including AV equipment) and to take remedial action where necessary.
Contracting and Budget management:
⦁ To plan and monitor the expenditure of the relevant allocated budgets.
⦁ To produce and implement a planned preventative annual maintenance plan which identifies and schedules service contracts both short and long term.
⦁ To prepare specification, seek tenders and agree schedules of work to include service contracts, cleaning, and general maintenance. To ensure a high standard of work is delivered on time ensuring best value for goods and services.
⦁ To obtain competitive prices for energy and where possible enter into fixed rate contracts.
⦁ To project manage minor building or engineering service works to ensure completion on time and within budget.
⦁ To undertake such other duties, consistent with the responsibilities of the post as may be required from time to time.
⦁ To be proactive and ‘hands on’ in approach where the need arises.
⦁ To keep up to date on best practice for building management with specific reference to museums and galleries.
⦁ To advise the Director and other colleagues on issues relating to the building and its conditions as required.
Professional qualification with a strong component of facilities management
NEBOSH certificate or equivalent
Membership of relevant professional body, such as BIFM
Appropriate experience in a similar role
Experience of introducing and implementing preventative maintenance plans
Experience of managing budgets
Experience of procurement and contract management
Good at working as part of a small, committed team
Strong organizational and planning skills
A positive and enthusiastic self-starter able to take initiative
Competent Microsoft Office skills
Willing to adopt hands on approach where appropriate
Understanding of mechanical and electrical systems
Experience of working in a public building (desirable)